Google Integration

What it does

  • Connect your Google Workspace (Drive, Calendar, optional Gmail) so VDF can index content for AI search, summaries, and context-aware answers. VDF does not change or move your Google files. Gmail is optional and only used to draft/send emails if you enable it.

Connecting Google

  1. In VDF, go to Integrations → Google → Connect.
  2. Choose the Google services you want to enable (Drive, Calendar, Gmail). You can start with Drive/Calendar only.
  3. Sign in with your Google account and approve the requested permissions.
  4. Confirm the connection: Integrations → Google should show “Connected” for the services you enabled.
  5. Optional: In Google settings under Integrations, choose what to index (e.g., only “My Drive”), set privacy filters, and enable automatic indexing after connect.

Usage

Prerequisites:

  • An active VDF account and permission to authorize Google Workspace apps for your account.
  • Recommended: Enable only the scopes you need. You can add Gmail later for email drafting/sending.

After connecting

  • VDF indexes your Google content to make it searchable in AI chat and features across VDF. Initial indexing may take time depending on data size.
  • You can manually refresh indexing for Drive/Calendar (and optionally Gmail) from the Google integration settings in VDF.

Use in VDF (examples)

  1. Ask in chat: “Find the latest requirements doc in Drive mentioning SSO.”
  2. Ask: “Summarize meetings next week with attendees and prep notes from our Drive folder.”
  3. Ask: “Cross‑reference this draft with related Drive documents and calendar invites.”
  4. If Gmail is enabled: “Draft a follow‑up email to yesterday’s design review attendees with key decisions.”

Notes

  • Gmail: VDF prepares drafts using your context; you review before sending. VDF does not auto‑send without your action.
  • Indexing: Large Drives or calendars may take several minutes. You can continue working; search quality improves as indexing progresses.

Removing the Connection

There are two steps: disconnect in VDF and remove access in Google.

  • Disconnect in VDF (stops processing):

    1. In VDF, go to Integrations → Google → Disconnect (or disable specific services).
    2. This removes your active Google authorization in VDF and stops new indexing.

  • Remove third‑party access in Google (Account settings):

    1. Open Google Account → Security → Third‑party access.
    2. Find “VDF” (or your workspace app name) and select it.
    3. Click Remove access.

Potential implications of removal:

  • New Google data will no longer be indexed or used by VDF.
  • Existing VDF artifacts (e.g., notes, summaries) remain available until deleted per your workspace retention settings.
  • Any stored authorization tokens are revoked/removed; future Google events are ignored.

Data handling after removal:

  • Disconnecting in VDF clears your active Google tokens on our side. Removing access in Google prevents any future access from VDF to your Google account.
  • Historical artifacts generated by VDF remain in your VDF workspace unless you delete them or request deletion per your data‑retention policy.

Tips

  • Start with Drive and Calendar only; add Gmail later if you want drafting/sending from VDF.
  • Use filters in VDF’s Google settings to limit indexing (e.g., specific folders/calendars).
  • Trigger “Refresh index” after connecting or after large content changes.

Examples and use cases

  • Drive:
    • “Find the latest ‘Roadmap’ deck and summarize risks.”
    • “Compare requirements in these two Drive docs: [paste links].”
  • Calendar:
    • “List action items from last week’s meetings with owners.”
    • “Prepare talking points for tomorrow’s client call based on invite + linked docs.”
  • Gmail (optional):
    • “Draft a reply to this email thread: [paste subject or link].”
    • “Compose a follow‑up email to all attendees with next steps.”

Prompt categories

Category Examples
Files (Drive) “Find contract drafts with redlines in Q3 folder”
Calendar “Summarize this week’s meetings and prep notes”
Email (Gmail) “Draft a follow‑up email to attendees” 
graph LR
  G["Google Workspace\n(Drive, Calendar, Gmail)"] --> V["VDF AI"]
  V --> A["Answers & Summaries"]
  V --> R["References to Related Docs"]
  V --> E["Optional Email Drafts (Gmail)"]

Troubleshooting

  • Authorization errors: Start the connection from VDF → Integrations → Google. Ensure your Google account can grant the requested scopes.
  • Not seeing files: Confirm the right account was authorized, and that indexing has completed. Check filters (e.g., “My Drive” only).
  • Calendar access: Ensure the calendars you expect are available to your account and not restricted by org policies.
  • Gmail send/draft missing: You may not have enabled Gmail during connect. Re‑connect Google with Gmail permission enabled.
  • Indexing delays: Large libraries take time; you can use VDF while indexing runs. Try “Refresh index” if needed.

FAQ

  • Does VDF modify my Google files? — No. VDF reads for indexing and search; it does not move or edit files.
  • Do I have to enable all services? — No. You can enable only Drive and/or Calendar. Gmail is optional.
  • When is content indexed? — After connecting and when you trigger a refresh. Updates may be batched to manage quotas.
  • Can I limit what’s indexed? — Yes. Use integration settings to scope to folders/calendars and apply privacy filters.
  • Does VDF send emails automatically? — No. VDF prepares drafts; you review and send.

Contact Support

  • Email: support@vdf.ai
  • Hours: Mon–Fri, 09:00–18:00 UTC
  • First response SLA: Within 1 business day
  • To open a case: Email us with your workspace name, Google email, and a brief description of the issue.