Zoom Integration

What it does

  • Use the VDF Zoom app during meetings to ask typed questions and receive post‑meeting summaries and action items. Live speech is not processed; use text prompts inside the Zoom app.

Adding the App

  1. In VDF, go to Integrations → Zoom → Connect.
  2. Sign in with Zoom and authorize the VDF app when prompted.
  3. Confirm the connection: Integrations → Zoom should show “Connected”.
  4. Optional: In Zoom settings under Integrations, restrict processing to recordings you host and set a default summary language.

Usage

Prerequisites:

  • An active VDF account and login permissions for Zoom Marketplace apps.
  • Cloud Recording enabled on your Zoom account if you want automatic post‑meeting processing of recordings.

Use during meetings (typed prompts)

  1. Start or join a Zoom meeting.
  2. Open the VDF app in Zoom.
  3. Sign in to your VDF account inside the Zoom app (one‑time per device/session).
  4. Type your request in the VDF app. The app does not listen to live audio; provide short written prompts.

After the meeting

  • You’ll receive an AI summary and key takeaways. When enabled, summaries are delivered in the meeting’s spoken language. They also include company‑based analysis tailored to your workspace, plus links to related documents (e.g., Confluence/GitBook) and references to relevant Jira issues when connected.

Removing the App

There are two parts: disconnect in VDF and remove from Zoom.

  • Disconnect in VDF (stops processing immediately):

    1. In VDF, go to Integrations → Zoom → Disconnect.
    2. This removes your active Zoom authorization from VDF and stops new processing.

  • Remove from Zoom (Marketplace removal):

    1. Log in to your Zoom account and navigate to the Zoom App Marketplace.
    2. Click Manage → Added Apps or search for the “VDF” app.
    3. Select the “VDF” app.
    4. Click Remove.

Potential implications of removal:

  • New Zoom events and recordings will no longer be processed by VDF.
  • Existing summaries, notes, and related artifacts in VDF remain available to your workspace until deleted according to your retention settings.
  • Any stored authorization tokens are revoked/removed and webhooks are ignored going forward.

Data handling after removal:

  • Disconnecting in VDF clears your active Zoom tokens on our side. Removing the app in Zoom prevents any future access from VDF to your Zoom account.
  • Historical artifacts generated by VDF (e.g., meeting summaries/notes) remain in your VDF workspace unless you delete them or request deletion per your data‑retention policy.

Tips

  • Keep your VDF login active in the Zoom app for a smoother experience.
  • You can adjust retention preferences and language defaults in the Zoom settings under Integrations.

Examples and use cases (typed in the Zoom app)

  • During the meeting:
    • "We are now working on the new feature; summarize dependencies in our actual products."
    • "We are working on our product; find our competitor’s related products and their prices."
    • "Capture action items with owners from this discussion: [paste bullet points]."
    • "List decisions made so far with one‑line rationale based on: [paste highlights]."
  • After the meeting:
    • "Refine the meeting notes below into a concise, client‑facing summary: [paste notes]."
    • "Turn these action items into Jira tasks with acceptance criteria: [paste items]" (requires Jira connection).

Prompt categories

Category Examples
Dependencies “Summarize dependencies in our actual products”
Competitors “Find related competitor products and prices”
Actions/Decisions “Capture action items with owners” / “List decisions with rationale” 
graph LR
  ZM["Zoom App (typed)"] --> V["VDF AI"]
  V --> S["Summary Actions Decisions"]
  V --> L["Links to Docs and Jira"]

Troubleshooting

  • Adding the app: If you see an authorization error or a “missing_code” message, start the connection from VDF → Integrations → Zoom (don’t open the callback URL directly). Ensure your Zoom account can install Marketplace apps.
  • Scheduling/recordings: Ensure Cloud Recording is enabled and the meeting host’s Zoom account is connected to VDF. Zoom may take several minutes to finalize recordings before VDF can process them.
  • Accessing recordings: Only recordings owned by the connected Zoom account (or permitted by your Zoom plan) are accessible. Check account permissions and recording ownership.
  • In‑meeting panel: Make sure you’re signed into VDF inside the Zoom app panel and that your Zoom desktop client is up to date.

FAQ

  • Does VDF listen to live audio during Zoom meetings? — No. The Zoom app accepts typed prompts only. Post‑meeting summaries are produced from recordings and your prompts.
  • When are summaries generated? — After Zoom finalizes a recording and VDF receives the event, or when you explicitly request a summary via a typed prompt.
  • Which language will summaries use? — When enabled, summaries are delivered in the meeting’s spoken language by default; you can set a default summary language in settings.
  • What happens if I remove the app? — VDF stops processing new Zoom data. Existing VDF artifacts remain until deleted or expired per retention.
  • Do I need activation emails? — No. Sign into your VDF account in the Zoom app and on the web.
  • How do I unsubscribe from email updates? — Use the unsubscribe link at the bottom of VDF emails or manage notification preferences in your VDF profile settings.

Contact Support

  • Email: support@vdf.ai
  • Hours: Mon–Fri, 09:00–18:00 UTC
  • First response SLA: Within 1 business day
  • To open a case: Email us with your workspace name, Zoom email, and a brief description of the issue.