Compliance Persona: Vendor Management or Procurement Lead

Vendor AI Risk Assessment

Deployers remain liable even when the model comes from OpenAI, Microsoft, or Salesforce. VDF AI Compliance scores vendors, maintains a risk register, and enforces approved lists for regulated workflows.

Financial ServicesInsuranceCross-Industry
The Challenge

Why This Workflow Breaks Down

EU AI Act Article 28 places compliance obligations on deployers of high-risk AI — even when the model is third-party. Standard SaaS contracts do not cover these obligations. Most companies have no vendor AI risk program.

How VDF AI Handles It

Governed Agents for Repeatable Execution

Collect public compliance evidence for each vendor, deliver structured questionnaires on risk classification, bias testing, data governance, and incident notification, then score results against an Article 28 rubric. Approved vendor lists feed directly into deployment policies.

Agent Workflow

How the Agent Network Works

1

Vendor Discovery

Gathers public documentation, certifications, and compliance statements.

2

Questionnaire Delivery

Structured due diligence covering bias, governance, oversight, and logging.

3

Compliance Scoring

Scores each vendor against EU AI Act Article 28 requirements.

4

Register & Enforcement

Maintains Vendor Risk Register and approved vendor policy lists.

Outcomes

Measurable Benefits

  • Vendor AI Risk Register scored against EU AI Act Art. 28
  • Approved Vendor List integrated with deployment policies
  • Vendor Questionnaire Template for contractual gap analysis
  • DORA–AI Act Combined Vendor Assessment for financial services
Governance Fit

Security, Auditability, and Control

Addresses EU AI Act Art. 28, Art. 55, DORA Art. 30, and ISO 42001 Clause 8.6 with scored profiles and evidence links.

Typical Integrations

Procurement systemsVendor management platformsContract repositoriesPolicy enforcement tools
Related Use Cases

Explore Adjacent Workflows

FAQ

Common Questions

What is Vendor AI Risk Assessment?

Systematic due diligence that scores third-party AI vendors against EU AI Act deployer obligations and maintains an audit-ready Vendor Risk Register.

Am I liable if my vendor's AI is non-compliant?

Under Article 28, deployers of high-risk AI bear obligations regardless of who built the underlying model — vendor assessment is mandatory, not optional.

Does this cover Copilot, ChatGPT, and similar tools?

Yes — any AI-enabled SaaS where your organisation acts as deployer should appear in the vendor assessment program.

How are approved vendors enforced?

Approved vendor lists connect to deployment policies so regulated workflows cannot call unapproved AI services.

Build This Use Case with VDF AI

Describe your workflow and we will help map the right governed agent network for your environment.

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