Gmail Integration

What it does

  • Connect Gmail so VDF can help with email communication, automation, and analysis. VDF can access your Gmail messages and provide intelligent email management and communication insights.

Adding the App

  1. In VDF, go to Integrations → Google → Gmail → Connect.
  2. Sign in with your Google account and grant access to VDF.
  3. You'll be redirected back to VDF. Select your email labels and messages.
  4. Confirm the connection shows "Connected" for your selected content.

Usage

Prerequisites:

  • An active VDF account and Google account with Gmail access.
  • Recommended: Ensure you have the necessary permissions to authorize Google apps and access your Gmail messages.

After connecting:

  • VDF can access your Gmail messages and labels.
  • You can analyze email patterns and get communication insights.
  • Email management and automation features become available.

Use in VDF (examples):

  1. Ask in chat: "Find all emails about the project deadline and summarize the key discussions."
  2. Ask: "Analyze my email patterns and suggest improvements for communication efficiency."
  3. Ask: "Generate a weekly email summary with important messages and action items."
  4. Ask: "Help me organize my inbox by creating smart labels for different project categories."

Removing the App

There are two parts: disconnect in VDF and remove access in Google.

  • Disconnect in VDF (stops processing immediately):

    1. In VDF, go to Integrations → Google → Gmail → Disconnect.
    2. This removes your active Google authorization from VDF and stops Gmail access.

  • Remove access in Google (Account settings):

    1. Open your Google account → Security → Third-party access.
    2. Find "VDF" (or your app name) and select it.
    3. Click Remove access.

Potential implications of removal:

  • VDF will no longer be able to access your Gmail messages.
  • Existing VDF artifacts (email summaries, insights) remain available until deleted per your workspace retention settings.
  • Any stored authorization tokens are revoked; future Gmail access is blocked.

Tips

  • Start with specific labels if you have many Gmail messages to improve performance.
  • Use VDF to generate comprehensive email summaries and communication insights.
  • You can change your label selection anytime in the Google integration settings.

Examples and use cases

  • Email Analysis:
    • "Find all emails about the project and summarize key discussions."
    • "Analyze my email patterns and suggest communication improvements."
  • Email Organization:
    • "Help me organize my inbox with smart labels for different projects."
    • "Create a priority system for incoming emails based on content."
  • Communication Insights:
    • "Generate a weekly email summary with important messages."
    • "Identify the most active email threads and their key topics."

Prompt categories

Category Examples
Email Analysis "Find project emails and summarize discussions"
Email Organization "Help organize inbox with smart labels"
Communication Insights "Generate email summaries and identify trends" 
graph LR
  G["Gmail Messages"] --> V["VDF AI"]
  V --> A["Email Analysis"]
  V --> O["Email Organization"]
  V --> I["Communication Insights"]

Troubleshooting

  • Authorization errors: Start the connection from VDF → Integrations → Google → Gmail. Ensure your Google account can grant the requested permissions.
  • Email access issues: Confirm you have the right permissions in Gmail and that the messages are accessible.
  • Label access problems: Verify you have the necessary permissions to read labels in the selected Gmail account.
  • API limitations: Some Gmail API endpoints may have rate limits or require additional permissions.

FAQ

  • Which Gmail messages can VDF access? — VDF can access messages where you have appropriate permissions.
  • Can I change the selected labels? — Yes, you can update your label selection in the integration settings.
  • What happens to my data if I disconnect? — VDF stops accessing Gmail. Generated artifacts in VDF remain until you delete them.
  • Do I need specific Gmail permissions? — Yes, you need permissions to read messages in the selected Gmail account.

Contact Support

  • Email: support@vdf.ai
  • Hours: Mon–Fri, 09:00–18:00 UTC
  • First response SLA: Within 1 business day
  • To open a case: Email us with your workspace name, Google email, and a brief description of the issue.