Outlook Integration

What it does

  • Connect Outlook so VDF can help with email, calendar, and contacts management. VDF can access your Outlook data and provide intelligent email analysis, scheduling insights, and communication management.

Adding the App

  1. In VDF, go to Integrations → Microsoft → Outlook → Connect.
  2. Sign in with your Microsoft account and grant access to VDF.
  3. You'll be redirected back to VDF. Select your Outlook folders and calendars.
  4. Confirm the connection shows "Connected" for your selected content.

Usage

Prerequisites:

  • An active VDF account and Microsoft account with Outlook access.
  • Recommended: Ensure you have the necessary permissions to authorize Microsoft apps and access your Outlook data.

After connecting:

  • VDF can access your Outlook emails, calendar, and contacts.
  • You can analyze communication patterns and get scheduling insights.
  • Email management and calendar organization features become available.

Use in VDF (examples):

  1. Ask in chat: "Find all emails about the project deadline and summarize the key discussions."
  2. Ask: "Analyze my Outlook calendar and suggest improvements for time management."
  3. Ask: "Generate a weekly email summary with important messages and action items."
  4. Ask: "Help me organize my Outlook inbox by creating smart folders for different projects."

Removing the App

There are two parts: disconnect in VDF and remove access in Microsoft.

  • Disconnect in VDF (stops processing immediately):

    1. In VDF, go to Integrations → Microsoft → Outlook → Disconnect.
    2. This removes your active Microsoft authorization from VDF and stops Outlook access.

  • Remove access in Microsoft (Account settings):

    1. Open your Microsoft account → Security → App permissions.
    2. Find "VDF" (or your app name) and select it.
    3. Click Remove access.

Potential implications of removal:

  • VDF will no longer be able to access your Outlook data.
  • Existing VDF artifacts (email summaries, insights) remain available until deleted per your workspace retention settings.
  • Any stored authorization tokens are revoked; future Outlook access is blocked.

Tips

  • Start with specific folders if you have many Outlook items to improve performance.
  • Use VDF to generate comprehensive email summaries and scheduling insights.
  • You can change your folder selection anytime in the Microsoft integration settings.

Examples and use cases

  • Email Analysis:
    • "Find all emails about the project and summarize key discussions."
    • "Analyze my email patterns and suggest communication improvements."
  • Calendar Management:
    • "Show me my schedule for next week and identify any conflicts."
    • "Analyze my meeting patterns and suggest time management improvements."
  • Contact Management:
    • "Help me organize my contacts by creating smart groups for different projects."
    • "Generate a communication report with my most active contacts."

Prompt categories

Category Examples
Email Analysis "Find project emails and summarize discussions"
Calendar Management "Show schedule and identify conflicts"
Contact Management "Organize contacts and generate communication reports" 
graph LR
  O["Outlook Data"] --> V["VDF AI"]
  V --> E["Email Analysis"]
  V --> C["Calendar Management"]
  V --> T["Contact Management"]

Troubleshooting

  • Authorization errors: Start the connection from VDF → Integrations → Microsoft → Outlook. Ensure your Microsoft account can grant the requested permissions.
  • Outlook access issues: Confirm you have the right permissions in Outlook and that the data is accessible.
  • Folder access problems: Verify you have the necessary permissions to read folders in the selected Outlook account.
  • API limitations: Some Outlook API endpoints may have rate limits or require additional permissions.

FAQ

  • Which Outlook data can VDF access? — VDF can access data where you have appropriate permissions.
  • Can I change the selected folders? — Yes, you can update your folder selection in the integration settings.
  • What happens to my data if I disconnect? — VDF stops accessing Outlook. Generated artifacts in VDF remain until you delete them.
  • Do I need specific Outlook permissions? — Yes, you need permissions to read data in the selected Outlook account.

Contact Support

  • Email: support@vdf.ai
  • Hours: Mon–Fri, 09:00–18:00 UTC
  • First response SLA: Within 1 business day
  • To open a case: Email us with your workspace name, Microsoft email, and a brief description of the issue.